Getting Started
GOVX supports trading ANSI X12 EDI documents (846, 850, 855, 856, 810, & 997) via a direct SFTP connection or through a 3rd party VAN like SPS Commerce and TrueCommerce.
For an overview of EDI see: What is EDI?
For EDI mapping specifications see: EDI Specs
For GOVX Trading Qualifier/ID see: GOVX Trading Qualifier/ID
Step 1 | Create Account
Before beginning an EDI integration with GOVX you will need to create a partner account. Your GOVX Brand Manager will coordinate with you and provide you with the credentials and detailed steps for account creation.
Step 2 | Coordinate Product List
When integrating with GOVX it is important to establish a product list. Typically, the identifiers used for integration are the UPC/EAN but another unique identifier can also be used (such as SKU). The GOVX Brand Manager must obtain the product list that will be used as it must be set when loading the products onto GOVX.
Step 3 | Configure EDI Settings
The following information will need to be communicated to GOVX to properly configure the EDI connection:
- EDI Point of Contact Information
- Connection Method (Direct or VAN)
- Your Interchange Qualifier and ID
- Supported Transactions (846, 850, 855, 856 & 810)
GOVX's preferred method of integration is direct via the GOVX SFTP server. The GOVX EDI contact will provide you with the necessary credentials and directories.
GOVX can also support trading through True Commerce and SPS Commerce, if necessary. GOVX also supports other VANs via TrueCommerce who will work directly with your VAN to set up the connection.
Note: The timing of the launch often depends on the VANs' schedule and usually lasts a minimum of 2 weeks.
Step 4 | Testing
Before we launch the integration, we will run an end-to-end test order. GOVX will initiate the test orders, which will be deemed successful when we receive an EDI 810 response.
EDI Specifications
Document Types
GOVX currently supports the following document types.
|
Transaction Number |
Transaction Type |
Direction |
Required |
Specifications |
|---|---|---|---|---|
|
846 |
Inventory Advice |
Vendor > GOVX |
No |
|
|
850 |
Purchase Order |
GOVX > Vendor |
Yes |
View spec |
|
855 |
Order Acknowledgment |
Vendor > GovX |
No |
|
|
856 |
Advanced Ship Notice |
Vendor > GovX |
No |
|
|
810 |
Invoice |
Vendor > GovX |
Yes |
Important Note: For transactions marked No under the Required tab. Please work directly with your GOVX EDI contact to discuss an alternate method of receiving inventory and/or acknowledgment updates, if the traditional EDI transactions are not supported on your end.
GOVX Profile
GOVX Inc.
9605 Scantron Rd, Suite 650
San Diego, CA 92121
Phone: (888) 468-5511
edi@govx.com
EDI Information
Qualifier/ID for ISA & GS
|
Type |
Qualifier |
Identifier |
|---|---|---|
|
Test |
12 |
8582247801 |
|
Production |
12 |
8582247801 |
Translation Software
Custom
Value Added Network (VAN)
ANSI X12 via TrueCommerce
ANSI X12 via SPS Commerce
What is EDI?
EDI stands for electronic data interchange. It is a protocol for the computer-to-computer exchange of business documents in a standard electronic format between business partners (also called trading partners).
Document type definitions
EDI 846 (Inventory Advice)
The 846 is used to inform GOVX of on-hand inventory (stock quantities) for all products listed in the GovX.com catalog for the partner.
EDI 850 (Purchase Order)
The 850 is used to buy goods or services. It contains the same information as a paper PO, including items, prices, quantities, shipping details, payment terms, and discounts.
EDI 855 (Purchase Order Acknowledgement)
The 855 serves as an acknowledgment of the purchase order (850). It is used by the trading partner to confirm that they have received the purchase order and to communicate whether they have accepted or rejected the order. If the order is accepted, the trading partner may include any changes they have made to the original order in the 855 document.
EDI 856 (Advance Ship Notice (ASN)
The 856 is used to notify that a shipment is in transit. It typically contains important order information such as shipment contents, packaging details, carrier information, and shipment tracking numbers. The 856 plays a crucial role in GOVX's communication with customers during order fulfillment.
EDI 810 (Invoice)
The 810 is used to request payment for goods or services provided and typically contains the same information found in a traditional paper invoice, including items, pricing, taxes, and shipping and handling charges.
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