Getting Started

GovX supports trading ANSI X.12 EDI documents (850, 855, 856, 846, 997) via a direct connection like FTP or through a VAN like HighJump/TrueCommerce.

For an overview on what EDI see: What is EDI?

For EDI mapping specifications see:  EDI Specs

For GovX Trading Qualifier/ID see: GovX Trading Qualifier/ID

 

Step 1 | Create Account

Before integrating with GovX you will need to have a partner account created in GovX. Your GovX Brand Manager can provide you with the credentials.

Step 2 | Coordinate Product Codes

When integrating with GovX it is important to establish the product codes that will be used for integration. Typically, the product codes used for integration are UPC but another unique identifier can also be used (such as SKU). It is important that the GovX Brand Manager knows the product code that will be used in integration as it must be set when loading the products into GovX.

Step 3 | Configure EDI Settings

There are several configuration settings you will need to communicate to GovX, including:

• Your VAN and trading partner ID
• The placement of the tracking number in the EDI 856 document

GovX trades throughHighJump/True Commerce, who will work directly with your VAN to set up the connection after we have the details above.

Note: the timing for launch often depends on the schedule of the VANs and usually runs a minimum of 2 weeks.

Step 4 | Testing

Before we launch the integration, we will run a test order end-to-end. The test order will be initiated by GovX and will be deemed successful when we receive an EDI 856 response.

 

 

EDI Specifications

Document Types

GovX currently supports the following document types.

Transaction Number	Transaction Type	Direction	Required
850	Purchase Order	GovX > Vendor	Yes	View spec
855	PO Acknowledgment	Vendor > GovX	Yes	View spec
856	Advance Ship Notice	Vendor > GovX	Yes	View spec
846	Inventory Advice	Vendor > GovX	No	View spec

 

GovX Profile

GovX Inc.

9191 Towne Centre Drive Suite 210

San Diego, CA 92122

Phone: (888) 468-5511

edi@govx.com

 

EDI Information

Qualifier/ID for ISA & GS

Type	Qualifier	Identifier
Test	12	8582247801
Production	12	8582247801

 

Translation Software

Custom

 

Value Added Network (VAN)

ANSI X12 via SPS Commerce

TrueCommerce

 

What is EDI?

EDI stands for electronic data interchange. It is a protocol for the computer-to-computer exchange of business documents in a standard electronic format between business partners (also called trading partners).

Document type definitions

EDI 850 (Purchase Order)

The 850 is used to buy goods or services. It contains the same information as a paper PO, including items, prices, quantities, shipping details, payment terms, and discounts.

View spec

EDI 855 (Purchase Order Acknowledgement)

The 855 serves as an acknowledgment of the purchase order (850). It is used by the trading partner to confirm that they have received the purchase order and to communicate whether they have accepted or rejected the order. If the order is accepted, the trading partner may include any changes they have made to the original order in the 855 document. 

 

View spec

EDI 856 (Advance Ship Notice (ASN)

The 856 is used to notify that a shipment is in transit. It typically contains important order information such as shipment contents, packaging details, carrier information, and shipment tracking number. The 856 plays a crucial role in GovX's communication with customers during order fulfillment.

View spec

EDI 846 (Inventory Advice)

The 846 is used to inform GovX of on-hand inventory (stock quantities) for all products listed in the GovX.com catalog for the partner. 

View spec